INDUSTRY
Local Government
ORG SIZE
45
SPOKE SOLUTIONS
Traction: Intranet, Traction: Resources Hub, Traction: Learning Hub, Traction: Workspaces
SPOKE SERVICES
Solution Design, Data & Content Migration, Coaching & Mentoring
The Challenge
Local Government New Zealand (LGNZ), representing 78 councils nationwide, sought to modernise its outdated desktop and server infrastructure with a modern, cloud-based solution to improve operational efficiency and engagement with both their staff and the councils they support. However, LGNZ faced a daunting task in migrating over 300GB of data to a secure and accessible platform. The organisation lacked in-house resources for effective communications and change management, and with no prior experience in Microsoft 365, LGNZ required expert guidance to ensure a smooth migration and to facilitate staff adoption of the new tools.
The Solution
To address these challenges, LGNZ partnered with Spoke and LanWorx to design and deploy a modern, cloud-based digital workplace powered by Microsoft 365. Our approach included:
Strategic Planning
We worked closely with LGNZ to understand their unique requirements, developing a detailed, phased roadmap for Microsoft 365 implementation and migration.
Rapid Deployment through Traction Framework
Using our Traction deployment framework, we accelerated access to a modern digital workspace integrated with MS Teams. This approach minimised disruption while providing a robust platform for collaboration.
Data Migration and Security
We migrated over 300GB of data from legacy systems to SharePoint Online. Through structured planning and rigorous testing, we ensured data integrity, accessibility, and security throughout the migration process.
User Enablement and Change Management
To ensure successful adoption, we provided comprehensive training and support tailored to LGNZ’s needs, covering everything from basic Microsoft 365 functions to effective collaboration methods within Microsoft Teams. This hands-on approach empowered staff to navigate the new platform confidently.
The Result
Our partnership with LGNZ delivered measurable improvements in their operational efficiency and capacity to support New Zealand’s local councils:
Enhanced Collaboration:
Microsoft Teams and SharePoint provided staff with streamlined communication channels, significantly improving coordination across departments.
Increased Productivity:
Centralised access to information in the cloud allowed staff to work more efficiently, cutting down time spent locating documents and improving workflow.
Reduced IT Costs:
By moving from on-premise servers to a cloud environment, LGNZ realised a substantial reduction in IT infrastructure and maintenance costs.
Strengthened Security:
With Microsoft 365’s advanced security features, LGNZ now benefits from enhanced data protection, including compliance tools tailored to organisational needs.
Conclusion
By modernising their digital workplace with Microsoft 365, LGNZ has empowered their staff to work more effectively and provide enhanced support to New Zealand’s local communities. This transformation underscores the value of a tailored digital strategy, enabling LGNZ to focus on delivering greater service impact across the nation.
