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Securing and Modernising External Sharing

Enhancing Collaboration with a Secure Digital Platform

INDUSTRY

Energy

ORG SIZE

985

SPOKE SOLUTIONS

Traction Project Office

SPOKE SERVICES 

Solution Design, M365 Strategic Roadmaps, Coaching & Mentoring, Data & Content Migration

The Challenge

Transpower, New Zealand’s electricity transmission network operator, faced security and efficiency challenges with its outdated external sharing solution on SharePoint Online. The company required a more secure, modern platform to collaborate with external partners while protecting sensitive data.

The Solution

To address these challenges, Transpower partnered with Spoke to implement a comprehensive external sharing solution. Our approach included:


  • Solution Design: Creating a secure platform using Microsoft Teams, SharePoint Online, Microsoft Purview, and Entra (Azure) AD B2B collaboration to enable controlled external sharing.

  • Migration and Testing: Carefully migrating content from the old system to the new platform while minimizing disruptions.

  • Self-Service Provisioning: Developing a streamlined process for creating new Secure sharing sites using Microsoft Teams and SharePoint Online with appropriate security settings.

  • User Training: Providing comprehensive training to empower Transpower employees to effectively use the new solution.

The Result

The new external sharing solution delivered significant benefits to Transpower:

  • Enhanced Security: Protected sensitive data through advanced security features and controls.

  • Improved Efficiency: Streamlined external collaboration processes with self-service provisioning.

  • Modernized Platform: Leveraged the latest Microsoft 365 capabilities for a better user experience.

  • Reduced Risk: Mitigated the risk of data breaches and compliance issues.

Conclusion

By upgrading its external sharing capabilities, Transpower has strengthened its security posture and improved operational efficiency.

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Looking to solve your business challenges?
Time We Spoke.

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