Team Workspaces (DMS)
A Tailored Digital Workspaces for Seamless Collaboration and Document Management.
Traction Team Workspaces offer a scalable and efficient solution for organisations looking to enhance team collaboration and streamline document management. Built on SharePoint and Microsoft Teams, this framework provides tailored digital environments designed to meet the specific needs of departments, project teams, and cross-functional groups.
Traction Team Workspaces provide teams with a dedicated digital workspace where they can collaborate and manage documents in a structured environment. By enhancing productivity and facilitating seamless collaboration, it fosters a unified approach to teamwork across the organisation while embedding document management disciplines with content management.
The Workspace offering is tailored to meet specific organisational needs. A workspace can be designed to support departments, cross-functional teams, or project groups, ensuring each is purpose-built to support its unique requirements.
The framework enables quick provisioning of new sites, allowing organisations to scale their digital workspaces as teams grow or business needs evolve. This reduces setup time, minimises administrative overhead, and ensures consistency across the organisation.
Key Features
Predefined Site Application Templates
Each Workspace is provisioned from a site application template tailored to the client’s needs. Key components include:
Tailored Landing Pages: Designed to either provide an overview for the broader organisation or serve as a dedicated space for team members.
Structured Document Libraries: Organised to reflect the team’s operational requirements.
Metadata and Views: Pre-configured to support efficient document management and retrieval.
Role-based Access: Secure site permissions and access to the organisation's needs.
Seamless Microsoft Teams Integration
Based on SharePoint sites, these workspaces integrate smoothly with Microsoft Teams, ensuring easy access to communication and collaboration tools from their workspace. Integration based on the Microsoft supported model with Viva Connections.
Structured Navigation and Access
With the advantage of multiple information designs available for Corporate Services, through to industry specific front-of-office needs, Team Workspaces can be structured and linked together using intuitive navigation structure with consistent Global menu and integration with Microsoft Teams. Short-circuiting protracted IA design and providing usability quickly.
Standardised Document Management
Building on SharePoint site document management features, ensuring document integrity and compliance. Libraries and metadata views are configured to enhance document organisation and usability.
Optional Enhancements
Functionality can be expanded by using services such as workflow automation through Power Automate and advanced governance configurations with retention policies and audit. These enhancements are available under standard offerings with Power Automate and Information Governance services at any time.
The Benefits
Streamlined Deployment
Predefined templates enable the rapid provisioning of new workspaces, ensuring teams have the necessary tools with minimal setup time. This approach reduces administrative overhead and provides consistency across the organisation.
Tailored to Team Type
The Team Workspaces ensure each site is designed to support specific team needs, whether for departments, project teams, or other functional groups. Controlling collaboration with external users or clients through the type site application templates you work with.
Enhanced Collaboration and Productivity
Providing teams with dedicated, purpose-built spaces enhances collaboration, enabling them to work more efficiently and focus on their core tasks.
User Adoption Support
Spoke offers comprehensive support and training to help users quickly adapt to their new workspaces, maximising the solution’s value from day one.
